Healthcare compliance
without the complexity

GuardWell Compliance is an all-in-one healthcare compliance management platform built specifically for small and mid-size medical practices. It covers 16 compliance modules — including HIPAA, OSHA, OIG, CLIA, MACRA/MIPS, DEA, CMS, TCPA, and state law — in a single dashboard with guided workflows, policy templates, staff training, risk assessments, and incident tracking.

GuardWell is designed for independent medical practices with 1–25 providers — including primary care, dental, chiropractic, mental health, physical therapy, and urgent care offices. It is built for practice owners, office managers, and practice administrators who are responsible for compliance but do not have a dedicated compliance department.

GuardWell covers HIPAA (Privacy Rule, Security Rule, and Breach Notification), OSHA workplace safety, OIG compliance programs, CLIA laboratory compliance, MACRA/MIPS improvement activities, DEA controlled substance requirements, CMS Medicare compliance, TCPA patient communication consent, state law overlays for all 50 states, and staff compliance training and certification tracking.

GuardWell is a single all-inclusive plan at $249/month ($199/month with annual billing) for unlimited staff. Every feature is included — all 16 compliance modules, AI tools, training courses, policy templates, and audit reports. Start with a 7-day free trial (card required, no charge for 7 days). There are no per-user fees, no setup fees, and no long-term contracts.

GuardWell is designed to handle the day-to-day compliance management that practices typically rely on consultants or spreadsheets to manage — policy tracking, training assignments, risk assessments, incident logging, and audit preparation. Many practices use GuardWell alongside a compliance consultant for complex regulatory questions, while others find that the platform's guided workflows and 100+ policy templates reduce or eliminate the need for routine consulting.

Yes. GuardWell is built on HIPAA-compliant infrastructure with AES-256 encryption at rest, TLS 1.3 encryption in transit, role-based access controls, and audit logging. We execute Business Associate Agreements (BAAs) with all subprocessors and customers. Our platform is designed to meet the administrative, physical, and technical safeguard requirements of the HIPAA Security Rule.

Most practices complete onboarding in 5–10 minutes. You’ll enter your practice info, choose your HIPAA and OSHA types, toggle on the compliance modules that apply to you, and select your plan. Once inside, a guided setup dashboard walks you through completing your profile, adding team members, and activating your compliance program step by step.

GuardWell monitors regulatory changes across all covered compliance domains. When HIPAA, OSHA, or other regulations are updated, we update the affected policy templates, training content, and compliance checklists within the platform and notify your practice so you can review and adopt the changes. You do not need to track regulatory updates yourself.

Yes. GuardWell includes several AI-powered features to accelerate compliance work. AI Incident Triage analyzes plain-English descriptions of incidents and automatically classifies them by type, severity, and PHI involvement. AI Corrective Action Plans generate detailed remediation steps for high-risk items in your Security Risk Assessment. Automatic Policy Gap Detection scans your adopted policies quarterly and notifies you of missing, unacknowledged, or stale policies. The AI Concierge answers compliance questions in natural language. All AI features are designed as suggestions that you review before applying — GuardWell never takes automated action on your behalf.

Yes. GuardWell supports multi-state compliance for practices that operate in multiple states — including telehealth providers and multi-location groups. Configure your primary state and any additional operating states in Settings, and GuardWell auto-activates the relevant state-specific requirements for privacy, breach notification, OSHA, PDMP, mandatory reporting, and more. The breach wizard calculates per-state notification deadlines and shows you the earliest deadline across all applicable states.

GuardWell generates several audit-ready reports. The Audit Package is a comprehensive 10-page PDF covering all compliance modules — ideal for HIPAA audits, board reviews, or insurance renewals. OSHA Forms 300, 300A, and 301 are generated directly from your incident data. Training certificates include QR codes for digital verification. The Security Risk Assessment exports as a printable report. The Activity Log provides a complete audit trail of all compliance actions taken by your team.

GuardWell's AI Regulatory Intelligence Engine monitors eight federal agency feeds daily — including the Federal Register for HHS, CMS, OSHA, and DEA, plus OIG reports and CMS MLN Connects. AI analyzes each article against your full compliance profile, filters out irrelevant content, and drafts specific platform updates: revised checklist items, policy template edits, threshold changes, and customer notifications. Approved changes are applied automatically and flow into your weekly digest email.

The proposed HIPAA Security Rule update (NPRM published January 6, 2025) would introduce significant new requirements for healthcare organizations, including mandatory technology asset inventories, network mapping with ePHI data-flow documentation, penetration testing and vulnerability scanning, and business associate technical verification. GuardWell includes dedicated tools for each of these anticipated requirements: a technology asset inventory to catalog every system that touches ePHI, network map visualization with data-flow tracking, a pen test and vulnerability scan tracker with evidence upload, BA technical verification checklists, new policy templates aligned with the proposed rule, and a readiness dashboard that shows your progress toward full compliance before the rule takes effect.

HHS published a proposed rule (NPRM) on January 6, 2025, with a final rule expected in 2026. Once finalized, covered entities will likely have 180 days to comply. GuardWell helps you start building your compliance program now — including asset inventories, network documentation, and security testing workflows — so you are well ahead of the deadline. The readiness dashboard tracks your progress across all anticipated requirements in one view.

Yes. For policies assigned to all staff or role-specific groups, an administrator must review and acknowledge the policy first. This ensures management has signed off on the official version before staff are asked to accept it. Staff members see a clear 'Pending admin review' status until the admin releases the policy. Admin-only policies do not require this step.

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